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Administrative Plan For The Section 8 Housing Choice Voucher Program You need Acrobat Table of Contents STATEMENT OF POLICIES AND OBJECTIVES
A. MISSION STATEMENT C. PURPOSE OF THE PLAN D. ADMINISTRATIVE FEE RESERVE E. RULES AND REGULATIONS F. TERMINOLOGY G. FAIR HOUSING POLICY H. REASONABLE ACCOMMODATIONS POLICY I. TRANSLATION OF DOCUMENTS J. MANAGEMENT ASSESSMENT OBJECTIVES K. RECORDS FOR MONITORING PHA PERFORMANCE L. PRIVACY RIGHTS M. FAMILY OUTREACH N. OWNER OUTREACH
ELIGIBILITY FOR ADMISSION
A. ELIGIBILITY FACTORS B. FAMILY COMPOSITION C. INCOME LIMITATIONS D. MANDATORY SOCIAL SECURITY NUMBERS E. CITIZENSHIP/ELIGIBLE IMMIGRATION STATUS F. OTHER CRITERIA FOR ADMISSIONS G. TENANT SCREENING H. CHANGES IN ELIGIBILITY PRIOR TO EFFECTIVE DATE OF THE CONTRACT I. INELIGIBLE FAMILIES J. PROHIBITED ADMISSIONS CRITERIA APPLYING FOR ADMISSION
A. OVERVIEW OF APPLICATION TAKING PROCESS B. OPENING/CLOSING OF APPLICATION TAKING C. "INITIAL" APPLICATION PROCEDURES D. APPLICANT STATUS WHILE ON WAITING LIST E. TIME OF SELECTION F. COMPLETION OF A FULL APPLICATION G. VERIFICATION H. FINAL DETERMINATION AND NOTIFICATION OF ELIGIBILITY
APPLICATIONS, WAITING LIST AND TENANT SELECTION
A.
THE APPLICATION PROCESS - APPLYING FOR ASSISTANCE; PLACEMENT
B. MANAGING
THE WAITING LIST - ORGANIZATION; OPENING & CLOSING;
C.
SELECTION FOR HCV ASSISTANCE - LOCAL PREFERENCES; INCOME
SUBSIDY STANDARDS
A. DETERMINING FAMILY UNIT (VOUCHER) SIZE B. EXCEPTIONS TO SUBSIDY STANDARDS C. UNIT SIZE SELECTED
INCOME AND SUBSIDY DETERMINATIONS PART 1: ANNUAL INCOME I. A. OVERVIEW I. B. HOUSEHOLD COMPOSITION AND INCOME I. C. ANTICIPATING ANNUAL INCOME I. D. EARNED INCOME I. E. EARNED INCOME DISALLOWANCE FOR PERSONS WITH DISABILITIES I. F. BUSINESS INCOME I. G. ASSETS I. H. PERIODIC PAYMENTS I. I. PAYMENTS IN LIEU OF EARNINGS I. J. WELFARE ASSISTANCE I. K. PERIODIC AND DETERMINABLE ALLOWANCES I. L. ADDITIONAL EXCLUSIONS FROM ANNUAL INCOME PART II: ADJUSTED INCOME II. A. INTRODUCTION II. B. DEPENDENT DEDUCTION II. C. ELDERLY OR DISABLED FAMILY DEDUCTION II. D. MEDICAL EXPENSES DEDUCTION II. E. DISABILITY ASSISTANCE EXPENSES DEDUCTION II. F. CHILD CARE EXPENSE DEDUCTION PART III: CALCULATING FAMILY SHARE AND HOUSING SUBSIDY III. A. OVERVIEW OF RENT AND SUBISDY CALCULATION III. B. FINANCIAL HARDSHIPS AFFECTING MINIMUM RENT III. C. APPLYING PAYMENT STANDARDS III. D. UTILITY ALLOWANCES III. E. PRORATED ASSISTANCE FOR MIXED FAMILIES EXHIBITS 6-1 ANNUAL INCOME INCLUSIONS 6-2 ANNUAL INCOME EXCLUSIONS 6-3 TREATMENT OF FAMILY ASSETS 6-4 EARNED INCOME DISALLOWANCE FOR PERSONS WITH DISABILITIES 6-5 THE EFFECT OF WELFARE BENEFIT REDUCTION
VERIFICATION PROCEDURES PART I: GENERAL VERIFICATION REQUIREMENTS I.A. FAMILY CONSENT TO RELEASE OF INFORMATION I.B. OVERVIEW OF VERIFICATION REQUIREMENT I.C. UP-FRONT INCOME VERIFICATION (UIV) I.D. THIRD-PARTY WRITTEN AND ORAL VERIFICATION I.E. REVIEW OF DOCUMENTS I.F. SELF-CERTIFICATION PART II: VERIFIYING FAMILY INFORMATION IIA. VERIFICATION OF LEGAL IDENTITY II.B. SOCIAL SECURITY NUMBERS II.C. DOCUMENTATION OF AGE II.D. FAMILY RELATIONSHIPS II.E. VERIFICATION OF STUDENT STATUS II.F. DOCUMENTATION OF DISABILITY II.G CITIZENSHIP OR ELIGIBILE IMMIGRATION STATUS II.H. VERIFICATION OF PREFERENCE STATUS PART III: VERIFYING INCOME AND ASSETS III.A. EARNED INCOME III.B. BUSINESS AND SELF-EMPLOYMENT INC0ME III.C. PERIODIC PAYMENTS AND PAYMENTS IN LIEU OF EARNINGS III.D. ALIMONY OR CHILD SUPPORT III.E. ASSETS AND INCOME FROM ASSETS III.F. NET INCOME FROM RENTAL PROPERTY III.G. RETIRMENT ACCOUNTS III.H. INCOME FROM EXCLUDED SOURCES III.I. ZERO ANNUAL INCOME STATUS PART IV: VERIFYING MANDATORY DEDUCTIONS IV.A. DEPENDENT AND ELDERLY/DISABLED HOUSEHOLD DEDUCTIONS IV.B. MEDICAL EXPENSE DEDUCTION IV.C. DISABILITY ASSISTANCE EXPENSES IV.D. CHILD CARE EXPENSES EXHIBITS 7-1 EXCERPT FROM HUD VERIFICATION GUIDANCE 7-2 SUMMARY OF DOCUMENTATIN REQUIREMENTS FOR NONCITIZENS
VOUCHER ISSUANCE AND BRIEFINGS
A. ISSUANCE OF VOUCHERS B. BRIEFING TYPES AND REQUIRED ATTENDANCE C. ENCOURAGING PARTICIPATION IN AREAS WITHOUT LOW INCOME OR MINORITY CONCENTRATION D. ASSISTANCE TO FAMILIES WHO CLAIM DISCRIMINATION E. SECURITY DEPOSIT REQUIREMENTS F. TERM OF VOUCHER G. VOUCHER ISSUANCE DETERMINATION FOR SPLIT HOUSEHOLDS H REMAINING MEMBER OF TENANT FAMILY - RETENTION OF VOUCHER
REQUEST FOR LEASE APPROVAL AND CONTRACT EXECUTION
A. REQUEST FOR TENANCY APPROVAL B. ELIGIBLE TYPES OF HOUSING C. LEASE REVIEW D. SEPARATE AGREEMENTS E. INITIAL INSPECTIONS F. RENT LIMITATIONS G. DISAPPROVAL OF PROPOSED RENT H. INFORMATION TO OWNERS I. OWNER DISAPPROVAL. J. CHANGE IN TOTAL TENANT PAYMENT (TTP) PRIOR TO HAP EFFECTIVE DATE K. CONTRACT EXECUTION PROCESS L. CHANGE IN OWNERSHIP
HOUSING QUALITY STANDARDS AND INSPECTIONS
A. GUIDELINES/TYPES OF INSPECTIONS B. INITIAL HQS INSPECTION C. ANNUAL HQS INSPECTIONS D. SPECIAL/COMPLAINT INSPECTIONS E. QUALITY CONTROL INSPECTIONS F. ACCEPTABILITY CRITERIA AND EXCEPTIONS TO HQS G. EMERGENCY REPAIR ITEMS H. CONSEQUENCES IF OWNER IS RESPONSIBLE (NON-EMERGENCY ITEMS) I. DETERMINATION OF RESPONSIBILITY J. CONSEQUENCES IF FAMILY IS RESPONSIBLE
OWNER RENTS, RENT REASONABLENESS, AND PAYMENT STANDARDS
A. RENT TO OWNER IN THE HOUSING CHOICE VOUCHER PROGRAM B. MAKING PAYMENTS TO OWNERS C. RENT REASONABLENESS DETERMINATIONS D. PAYMENT STANDARDS FOR THE VOUCHER PROGRAM E. ADJUSTMENTS TO PAYMENT STANDARDS F. EXCEPTION PAYMENT STANDARDS G. OWNER PAYMENT IN THE HOUSING CHOICE VOUCHER PROGRAM
RECERTIFICATIONS
A. ANNUAL ACTIVITIES B. ANNUAL RECERTIFICATION/REEXAMINATION C. REPORTING INTERIM CHANGES D. OTHER INTERIM REPORTING ISSUES E. INCOME CHANGES RESULTING FROM WELFARE PROGRAM REQUIREMENT F. NOTIFICATION OF RESULTS OF RECERTIFICATIONS G. TIMELY REPORTING OF CHANGES IN INCOME (AND ASSETS) H. CHANGES IN VOUCHER SIZE AS A RESULT OF FAMILY COMPOSITION CHANGES I. CONTINUANCE OF ASSISTANCE FOR "MIXED" FAMILIES J. MISREPRESENTATION OF FAMILY CIRCUMSTANCES
MOVES WITH CONTINUED ASSISTANCE/PORTABILITY
A. ALLOWABLE MOVES B. RESTRICTIONS ON MOVES C. PROCEDURE FOR MOVES D. PORTABILITY E. OUTGOING PORTABILITY F. INCOMING PORTABILITY
CONTRACT TERMINATIONS
A. CONTRACT TERMINATION B. TERMINATION BY THE FAMILY: MOVES C. TERMINATION OF TENANCY BY THE OWNER: EVICTIONS D. TERMINATION OF THE CONTRACT BY OHFA
DENIAL OR TERMINATION OF ASSISTANCE
A. GROUNDS FOR DENIAL/TERMINATION B. SCREENING AND TERMINATION FOR DRUG ABUSE AND OTHER CRIMINAL ACTIVITY C. FAMILY OBLIGATIONS D. PROCEDURES FOR NON-CITIZENS E. ZERO ($0)ASSISTANCE TENANCIES F. OPTION NOT TO TERMINATE FOR MISREPRESENTATION G. MISREPRESENTATION IN COLLUSION WITH OWNER H. MISSED APPOINTMENTS AND DEADLINES
OWNER DISAPPROVAL AND RESTRICTION
A. DISAPPROVAL OF OWNER B. OWNER RESTRICTIONS AND PENALTIES C. CHANGE IN OWNERSHIP
CLAIMS, MOVE-OUT AND CLOSE-OUT INSPECTIONS (For HAP Contracts Effective Before October 2, 1995)
Note: This chapter, which applied to the pre-merger certificate and voucher programs, is now obsolete and therefore has been deleted.
OWNER OR FAMILY DEBTS TO OHFA
A. PAYMENT AGREEMENT FOR FAMILIES B. DEBTS OWED FOR CLAIMS C. DEBTS DUE TO MISREPRESENTATIONS/NON-REPORTING OF INFORMATION D. DEBTS DUE TO MINIMUM RENT TEMPORARY HARDSHIP E. GUIDELINES FOR PAYMENT AGREEMENTS F. OWNER DEBTS TO OHFA G. WRITING OFF DEBTS
COMPLAINTS AND APPEALS
A. COMPLAINTS TO OHFA B. PREFERENCE DENIALS C. INFORMAL REVIEW PROCEDURES FOR APPLICANTS D. INFORMAL HEARING PROCEDURES E. HEARING AND APPEAL PROVISIONS FOR "RESTRICTIONS ON ASSISTANCE TO NON-CITIZENS" F. MITIGATING CIRCUMSTANCES FOR APPLICANTS/PARTICIPANTS WITH DISABILITIES
SPECIAL HOUSING TYPES
A. SINGLE ROOM OCCUPANCY B. CONGREGATE HOUSING C. GROUP HOMES D. MANUFACTURED HOMES Chapter 21HOMEOWNERSHIP
A. MONTHLY HOMEOWNERSHIP ASSISTANCE PAYMENTS B. HOMEOWNERSHIP COUNSELING REQUIREMENTS C. ELIGIBLE UNITS D. OHFA SEARCH AND PURCHASE REQUIREMENTS E. INSPECTION AND CONTRACT F. FINANCING G. CONTINUED ASSISTANCE H. MAXIMUM TERM OF HOMEOWNERSHIP ASSISTANCE I. HOMEOWNERSHIP ASSISTANCE PAYMENTS AND EXPENSES J. PORTABILITY K. MOVING WITH CONTINUED ASSISTANCE L. DENIAL OR TERMINATION OF ASSISTANCE
GLOSSARY
A. ACRONYMS USED IN SUBSIDIZED HOUSING B. GLOSSARY OF TERMS IN SUBSIDIZED HOUSING C. GLOSSARY OF TERMS USED IN THE NONCITIZENS RULE
PROGRAM INTEGRITY ADDENDUM
A. CRITERIA FOR INVESTIGATION OF SUSPECTED ABUSE AND FRAUD
B. STEPS OHFA WILL
TAKE TO PREVENT PROGRAM ABUSE
C. STEPS OHFA WILL
TAKE TO DETECT PROGRAM ABUSE
D. OHFA'S HANDLING
OF ALLEGATIONS OF POSSIBLE ABUSE E. OVERPAYMENTS TO OWNERS
F. HOW OHFA WILL
INVESTIGATE ALLEGATIONS OF ABUSE
G. PLACEMENT OF
DOCUMENTS, EVIDENCE AND STATEMENTS H. CONCLUSION OF OHFA'S INVESTIGATIVE REVIEW I. EVALUATION OF THE FINDINGS
J. ACTION
PROCEDURES FOR VIOLATIONS WHICH HAVE
Reserved
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